The Process

Download our screening and assessment document.

Several people are involved in the placement of an individual:

• The individual
• Their Family or Authorized Representative(s) (AR) or Guardian
• Support Coordinator (SC)
• Residential Team Members
• Day Services Team Members

 

Admission Criteria:

• Diagnosis of Intellectual Disability
• Adult
• Private Pay OR Medicaid Waiver
• Program Participation

 

A comprehensive screening will occur when interest in HH is communicated.

This screening will include, interviews with the individual, family, AR and/or Guardian, support coordinator and the gathering of several records:

 

Legal information to include: Guardianship (if applicable) OR AR Survey and Rationale (if applicable)

 

Medical information:

• Diagnosis with information regarding past, current and possible treatment(s)
• Allergies: Food/Meds/Other
• Current Medication Orders
• Physical
• Immunization Records
• Psych Evaluation
• TB Test
• Communicable Disease Evaluation Results if applicable (HepB, etc)
• Concerns

 

Mental Health information:

• Diagnosis
• Past, Current and possible treatment(s)
• Concerns

 

HH conducts inter-agency team meetings to review, discuss and decide on HH’s ability to meet the needs of the individual. Should placement be awarded – an invitation is extended through the Support Coordinator to the individual.

Admission will include a joint meeting to orientate the individual and representatives to the Heritage House programming and much information will be disseminated, gathered, discussed and signed to include:

The collection of certified or original documents of the following:

• Birth Certificate, SS Card, Medicaid Card, Medicare Card, Other Insurance card, etc.
• Emergency Medical Release
• Release of Medical Records to HH (if applicable)
• Universal Release of Information
• Authorization to Administer Medication(s)
• Informed Consent for Psychotropic Medication(s)
• Permission to Photograph
• Notifications of Policy
• Human Rights
• Confidentiality
• HIPPA
• Orientation/Mission Statement
• Participation in Treatment and Discharge Planning
• Family Guidelines/House Rules
• Hours of Operation
• Building Lay-Out
• Service Guidelines
• Emergency Preparedness Plan
• Grievance Procedure

 

Financial:

• Living Expense Contribution (LEC)
• Representative Payee Status for Social Security
• Day Support and/or Residential Activity Fee(s) (if applicable)

 

Physical Intake Includes:

• Receipt of Medication (Listing and Count)
• Receipt of Personal Property (Listing)
• Client Cash Received
• Bank Accounts – Disclosed and/or Received